Personal information includes all factual or subjective information, recorded or not, about an identifiable individual.
This includes information in any form, such as:
1. Age, name, social insurance number, income, financial information, net worth and investments.
2. Consultations, surveys, evaluations, comments or notes, engagement or contracts.
3. Employee files, credit records, loan records, medical information, personal tax credits, personal circumstance.
Granville Accounting is accountable for all personal information in its possession, including any personal information disclosed to third parties for processing or other administrative functions. The Firm does engage a third party encrypted e-courier services to provide a high level of secure transmission electronically. This service does not include any email storage or document storage.
The Firm shall identify the purpose for which personal information is collected before collecting it. The Firm collects personal information only for the following reasons:
1. To assist in the preparation of your financial statements and bookkeeping services.
2. To prepare your taxation and other returns as required by government and for other regulatory purposes.
3. To provide advisory service for personal tax planning and business planning.
4. To understand your needs and recommend products and services accordingly.
5. To meet legal and regulatory requirements.
The Firm uses this information, which does not identify individual users’, to analyze trends, to administer the site, to track users’ movements around the site and to gather demographic information about our user base as a whole. We do not link this automatically-collected data to personally identifiable information.
The Firm shall obtain consent from clients by means of an engagement letter or by representation form T1013 acknowledgment (the agreed upon by level of assigned representation) for; personal information collected, used or disclosed by the Firm unless such collection or use is inappropriate, or not permitted by law. With respect to personal information provided for the preparation of your taxation and other returns, the Firm will ask for your consent prior to transmitting such information to the appropriate governmental or regulatory authorities.
You have the right to refuse or to withdraw your consent to the collection, use and disclosure of your personal information at any time. In some cases, your refusal or withdrawal may prohibit or adversely affect the completion of the professional engagement. The Firm will advise you if those circumstances arise.
Personal information collected shall be limited to information that is necessary for the purposes identified by The Firm and be collected by fair and lawful means.
Limiting Use, Disclosure and Retention
Personal information collected by the Firm shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required or permitted by law. Personal information shall be retained only as long as necessary for the fulfillment of those purposes. The Firm’s commitment to protecting your personal information extends beyond the organization. Under no circumstances will the Firm sell client information to anyone, nor will the Firm share client information with organizations that might solicit you regarding their products or services. Any and all information provided will be used solely within the realm of our direct and mutual business requirements.
Personal information shall be as accurate, complete, and up-to-date as is necessary to fulfill the purposes for which it is to be used. The Firm will use its best efforts to keep your information up-to-date.
The Firm is committed to maintaining accurate information and we urge you to notify us promptly of any changes in your personal information such as: name, residential address, e-mail address, telephone number and fax number.
The Firm shall safeguard your information against unauthorized access, disclosure, copying, use or modification. The Firm will use appropriate technology and maintain high security standards to ensure the protection of your information. While the Firm employs up to date technology to protect your personal information when it is transmitted electronically, you should be aware that no electronic transmission can be guaranteed to be completely secure.
The Firm shall make information available, to its clients and employees, about the policies and practices that apply to the management of their information.
Upon request, an individual shall be informed of the existence, use and disclosure of their information, and shall be given access to it. An individual will be given reasonable access to their information and may correct any personal information if its accuracy and completeness is challenged and found to be deficient.